Office Manager

The ideal candidate for the post of Office Manager is a qualified and experienced individual who can effectively multi-task between administration practice, managerial mechanism and operational procedures, thus ensuring the appropriate level of communication, safety and quality at all the time. Your role is to create, nurture and sustain a pleasant work environment, ensuring highest levels of organizational effectiveness.

The primary responsibility is to provide general administrative support to our employees, partners and visitors. You will be responsible for the smooth functioning of all office resources, equipment and infrastructure. You are required to coordinate between Operations, Finance and Accounting teams. Planning the deployment of resources is also a part of the role. The ideal candidate must have adequate experience with a variety of office software (email tools, spreadsheets and databases) and possess excellent communication skills.

Ultimately, the Office Manager is expected to ensure the smooth operation and help to improve company procedures.

Roles and Responsibilities:        

  • General office management including facilities, security, resource management
  • Office administration including purchasing, invoicing, improving internal procedures
  • Maintain working relationships and communication with all departments
  • Coordinate with higher management and contribute to key business decisions
  • Liaise with external contractors and vendors
  • Plan the deployment of resources
  • Events arrangements
  • Address employee queries, resolve conflicts and support HR function
  • Perform other ad-hoc duties as requested by the management

Qualification, Experience and Skills:

  • A graduate degree, preferably in Business Management / Administration
  • 5 to 8 years of experience as Front Office Manager, Admin Officer or other relevant roles
  • Adept at handling all types of office admin responsibilities, systems and procedures
  • Strong organizational and planning skills with ability to multi-task
  • An expert negotiator with proven problem solving skills
  • A creative mind with an ability to suggest improvements
  • Proficient in written and verbal communication
  • Hands-on experience with MS Office / Google Suite / Email Tools

 

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    Business Correspondence
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  2. Template: Thanking a Customer for Placing an Order on your Store
  3. Template: Following Up on an Unanswered Email
  4. Template: Follow Up Email to a Prospect after Sending a Quotation
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  15. Template: Apology to Customer for Faulty Product Delivery
  16. Template: Apology to Customer for Delay in Product Delivery
  17. Template: Apology to Customer for Delayed Enquiry Response
  18. Template: Apology to Customer for Bad Customer Support
  19. Template: Apology to Customer for Server Outage
  20. Template: Requesting Product Pricing from a Company
  21. Template: Payment Reminder – Final Notice with Legal warning
  22. Template: Payment Reminder – After Due Date
  23. Template: Payment Reminder – Before Due
  24. Template: Payment Reminder – Due Today
  25. Template: Requesting Payment of Outstanding Balance
  26. Template: Acknowledging and Thanking for Payment
  27. Template: Cover Letter for Quotation
  28. Template: Website Down or Unavailable Notice
  29. Template: Website or Server Restoration Notice
  30. Template: Scheduled Website or Server Maintenance Notice
  31. Template: Completion of Scheduled Website or Server Maintenance
  32. Template: Announcing Launch of Company Website
  33. Template: Thanking Someone for Referring a Client
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  68. HR Policies
  69. Company Security Policy
  70. Use of Company Resources Policy
  71. Disciplinary Policy
  72. Employee Benefits Policy
  73. Employee Promotion Policy
  74. Employee Performance Appraisal Policy
  75. Employee Code of Conduct Policy
  76. Leave and Holiday Policy
  77. Employee Attendance Policy
  78. Exit Policy
  79. Sick Leave Policy
  80. Anti-Sexual Harassment Policy
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  86. Data Engineer
  87. Office Administrator
  88. Sales Manager
  89. Purchase Manager
  90. Customer Support Executive
  91. Secretary
  92. Business Development Executive
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  95. Web Designer
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  97. Sales Marketing Executive
  98. Office Manager
  99. Receptionist / Front-desk Executive
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  101. Telecaller (Part Time)
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  107. Accountant
  108. Help Desk Executive
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  110. Market Research Analyst
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  112. Surveys
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  116. Customer Satisfaction Survey
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  118. Employee Satisfaction Survey with 25 Questions
  119. Post Interview Candidate Feedback Survey