Office Assistant is an administrative support role to ensure day-to-day operational efficiency in the running of the office. Right from managing office decorum to scheduling meetings/appointments, organizing office layout, ordering stationary, coordinating with vendors/suppliers, maintaining invoice and guiding housekeeping – the responsibilities encompass a wide range of activities.
In addition, you are also expected to provide general support to visitors/guests and assist in the on-boarding process of new hires. Addressing employee queries with respect to office management issues is also a part of the stated role. The role also requires a creative thinker with the ability to proactively offer innovative service/operation improvement ideas.
Roles and Responsibilities:
- Work closely with the management to enhance operational efficiency
- Visitor/guest management duties
- Managing various office invoices and stationary
- Liaise with vendors/suppliers/service providers
- Organizing office premises/layout
- Provide general admin support to all stakeholders
- Address employee queries, resolve conflicts and support HR function
Qualification, Experience and Skills:
- A graduate degree in any stream
- Minimum 3 years of experience as administrative assistant or relevant roles
- Hands-on knowledge of office admin responsibilities, systems and procedures
- Excellent time management skills with ability to multi-task
- Satisfactory negotiation skills
- Excellent written and verbal communication skills
- Proficiency in MS Office / Google Suite